Independent Association of Publishers’ Employees

The NewsGuild-Communications Workers of America Local 1096

Administrative Assistant (part-time)

Based in Plainsboro, NJ

The Independent Association of Publishers’ Employees (IAPE), a labor union representing more than 1,200 employees of Dow Jones & Company around the United States and in Canada, requires a part-time administrative assistant to work in our Plainsboro Township office on a one-year contract.

IAPE is seeking an organized individual to handle the union's administrative tasks and support its two-person staff as we prepare for contract negotiations next year. Strong interpersonal skills and the ability to work independently are musts. 

Salary: $25.00 per hour.

Duties will include

  • Managing email flow from Union’s general email account (i.e. sending email blasts, redirecting inquiries, answering simple questions, escalating member queries/questions)

  • Answering, directing phone calls, taking messages

  • Handling and sorting mail, accepting and sending packages

  • Managing Google Calendar, scheduling conference calls, taking notes during board meetings

  • Data entry/help with member management; filing, digital record keeping and   maintaining/organizing board’s cloud drive

  • Helping organize, track results from member surveys conducted through Google Form

  • Some expense management, reimbursement tracking

  • Assist with planning, organizing semi-annual board meetings

Qualifications

  • Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve are required. We are looking for a self-starter who can take the lead on bringing efficiency to the union’s administrative functions.

  • Experience/ability to work with sensitive and confidential member information is a must.

  • Interpersonal skills including communication and organizational skills

  • Ability to work independently and as a team member

  • Strong computer skills (Especially G Suite, spreadsheets and electronic filing)

  • Helpful but not required: previous work experience with a labor union or non-profit.

To apply, please email resume with cover letter to union@iape1096.org